BOD's Meeting Summary - March 28, 2024

New Business

1. Repair Storm Water Drain on Cohen Rd. (Motion Approved) $3,225.00

2. Approve Final version of the Employee Handbook ( Motion Approved)

3. Approve purchase of Sprayer for Golf Course for purchase not to exceed $40,000. Golf Director presented case for sprayer. (Motion Approved)

4. Approve XTRACHEF LITE software for Restaurant. This program will provide data on food costs and how the data impacts the Restaurant's profitability. (Motion Approved) $179.00 per month

5. Approve Stone Building Solutions to conduct our financial Reserve Study $3,295.00. (Motion Approved).

6. Approve proposal from Noel Tree Service for $2,200.0 to remove two trees . (1) Canary Path Ct, (1) Pine tree near path by Hole 9

7. Approve new IT Vendor. The current vendor's contract expires on May 1, 2024. The Board approved the hiring of DYTECH Group out of Oviedo Florida. The company is homegrown and been in business since 1982. This has been a three month process which included several IT vendors. The costs: $1,650.00 per month ($100.00 less than current contract) There is an upfront one time $700.00 charge for setup.

8. Approve the New Cash Policy for the Restaurant. There was discussion on whether or not the restaurant should accept $100.00 Bills. The Policy was approved as presented. The new cash policy will be implemented within the next week as soon as all procedures are established.

9. The Board approved all presented Committee Members for the following Boards

   1. Buildings and Grounds Committee

   2. Planning and Strategic Committee

   3. Activities Committee

   4. Document & Review Committee

   5. Financial Committee The President reminded the community that anyone interested in joining a committee can do so by contacting the Committee Chairperson (Listed on the Website).